DPSA Office Assistant Job Vacanices in Pretoria

DPSA Office Assistant Job Vacancies 2022 notification out. Apply for DPSA Office Assistant Jobs in Pretoria. Check Latest DPSA Government Jobs in Gauteng. How to Apply for DPSA Vacancies at Official DPSA Careers Portal. Find out here Upcoming South African Jobs Careers24 News at www.dpsa.gov.za.


DPSA Vacancies 2022 Apply for Office Assistant Jobs in Pretoria

DPSA has released a Office Assistant job notification at www.dpsa.gov.za Careers website. Department of Public Service and Administration has displayed vacant seats for the post of Office Assistant vacancies. Candidates satisfying the desired eligibility conditions as mentioned in the Department of Public Service and Administration official notification can submit their application in the prescribed format on before last date with the help of details given below-
NOTE:- Candidates are suggested to read the original DPSA job notification before applying for desired post.

Name of Available Job Post ⇒ Office Assistant
Name of Vacancies ⇒ DPSA Vacancies 2022
Job Location ⇒ Jobs in Pretoria
Salary ⇒ R 261,372.00 Yearly
Last Date ⇒ 10 June 2022

DPSA Office Assistant Job Description

REQUIREMENTS : National Diploma in Secretarial / Office Administration / Management. 3 years’
experience in rendering a support service to senior management. Relevant
legislation / policies / prescripts and procedures. Telephone etiquette. Basic
knowledge on financial administration. Sound organisational skills. Computer
literacy (MS Office). Good interpersonal relations. High level of reliability.
Written communication skills. Language skills. Ability to communicate well with
people at different levels and from different backgrounds. Ability to do research
and analyse documents and situations. Ability to act with tact and discretion.
Good grooming and presentation. Self-management and motivation. Extended
working hours. Classified Secrete Security Clearance.

DUTIES : Provides a secretarial / receptionist support service to the manager. Receives
telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded.
In the process the job incumbent should finalise some enquiries. Performs
advanced typing work. Operates and ensures that office equipment, e.g. Fax
machines and photocopiers are in good working order. Record the
engagements of the senior manager. Utilizes discretion to decide whether to
accept / decline or refer to other employees’ requests for meetings, based on
the assessed importance and urgency of the matter. Coordinates with and
sensitizes / advises the manager regarding engagements. Compiles realistic
schedules for appointments. Render administrative support service. Ensures
the effective flow of information and documents to and from the office of the
manager. Ensures the safe keeping of all documentation in the office of the
manager in line with relevant legislation and policies. Obtains inputs, collates
and compiles reports, e.g.: Progress reports, Monthly reports and Management
reports. Scrutinizes routine submissions / reports and make notes and / or
recommendations for the manager. Respond to enquiries received from
internal and external stakeholders. Drafts documents as required. Does filling
of documents for the manager and the unit where required. Collects, analyses
and collates information requested by the manager. Clarifies instructions and
notes on behalf of the manager. Ensures that travel arrangements are well
coordinated. Prioritizes issues in the office of the manager. Manages the leave
register and telephone accounts for the unit. Handles procurement of standard
items like stationary, refreshments etc. for the activities of the manager and the
unit. Obtains the necessary signatures on documents like procurement advices
and monthly salary reports. Provides support to manager regarding meetings.
Scrutinizes documents to determine actions / information / other documents
required for meetings. Collects and compiles all necessary documents for the
manager to inform him / her on the contents. Records minutes / decisions and
communicates to relevant role-players, follow-up on progress made. Prepares
briefing notes for the manager as required. Coordinates logistical
arrangements for meetings when required. Supports the manager with the
administration for the managers budget. Collects and coordinates all the
documents that relate to the manager’s budget. Assists manager in
determining funding requirements for purposes of MTEF submissions. Keeps
records for expenditure commitments, monitors expenditure and alerts
manager of possible over-and under spending. Checks and correlates BAS
reports to ensure that expenditure is allocated correctly. Identifies the need to
move funds between items, consults with the manager and compiles draft
memos for this purpose. Compares the MTEF allocation with the requested
budget and informs the manager of changes. Studies the relevant public
service and departmental prescripts / policies and other documents and ensure
that the application thereof is understood properly. Remains up to date with
regard to the prescripts / policies and procedures applicable to his/her work
terrain to ensure efficient and effective support to the manager. Remains
abreast with the procedures and processes that apply in the office of the
manager.

ENQUIRIES : Ms L Gama Tel No: (012) 338 7229 or Ms P Hlatshwayo Tel No: (012) 338
7376

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